Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG801 Mapping and Delivery Guide
Prioritise projects and programs

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPMG801 - Prioritise projects and programs
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to prioritise projects and programs within a portfolio. It covers the identification, strategic alignment and setting of priorities at the portfolio level.A portfolio is the centralised management of one or more portfolios of projects, which includes identifying, prioritising, authorising, managing and controlling projects, programs and other related work, to achieve specific strategic business objectives.It applies to individuals who operate at the strategic level within the organisation. Unlike projects or programs, a portfolio does not have a finite life, instead it is a continuous process and requires regular tending to ensure the portfolio remains in balance and is consistent with the organisation’s strategic objectives.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify projects and programs
  • Undertake a regular census to identify and capture all ideas, proposed, planned, active or inactive projects and programs in the organisation, the project sponsor and their project approval status
  • Capture macro-level project and program information for every project and program within the project portfolio
  • Implement ongoing identification and capture of project and program information using formalised tools and processes that are agreed to with executive management
       
Element: Undertake strategic alignment
  • Align and objectively score projects and programs against organisational strategic objectives
  • Identify and assess key drivers, internal and external sources of impact for projects and programs within the portfolio
  • Assess projects and programs to determine the degree of alignment with, and contribution to, one or more strategic objective
  • Highlight and flag projects and programs that do not align to one or more strategic objective for further analysis
  • Categorise projects and programs according to each strategic objective
       
Element: Apply prioritisation
  • Identify, document and review organisational prioritisation methods to reflect changing organisational priorities
  • Agree on prioritisation criteria for project portfolio assessment with executive stakeholders
  • Prioritise projects and programs based on their alignment
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify projects and programs

1.1 Undertake a regular census to identify and capture all ideas, proposed, planned, active or inactive projects and programs in the organisation, the project sponsor and their project approval status

1.2 Capture macro-level project and program information for every project and program within the project portfolio

1.3 Implement ongoing identification and capture of project and program information using formalised tools and processes that are agreed to with executive management

2. Undertake strategic alignment

2.1 Align and objectively score projects and programs against organisational strategic objectives

2.2 Identify and assess key drivers, internal and external sources of impact for projects and programs within the portfolio

2.3 Assess projects and programs to determine the degree of alignment with, and contribution to, one or more strategic objective

2.4 Highlight and flag projects and programs that do not align to one or more strategic objective for further analysis

2.5 Categorise projects and programs according to each strategic objective

3. Apply prioritisation

3.1 Identify, document and review organisational prioritisation methods to reflect changing organisational priorities

3.2 Agree on prioritisation criteria for project portfolio assessment with executive stakeholders

3.3 Prioritise projects and programs based on their alignment

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify projects and programs

1.1 Undertake a regular census to identify and capture all ideas, proposed, planned, active or inactive projects and programs in the organisation, the project sponsor and their project approval status

1.2 Capture macro-level project and program information for every project and program within the project portfolio

1.3 Implement ongoing identification and capture of project and program information using formalised tools and processes that are agreed to with executive management

2. Undertake strategic alignment

2.1 Align and objectively score projects and programs against organisational strategic objectives

2.2 Identify and assess key drivers, internal and external sources of impact for projects and programs within the portfolio

2.3 Assess projects and programs to determine the degree of alignment with, and contribution to, one or more strategic objective

2.4 Highlight and flag projects and programs that do not align to one or more strategic objective for further analysis

2.5 Categorise projects and programs according to each strategic objective

3. Apply prioritisation

3.1 Identify, document and review organisational prioritisation methods to reflect changing organisational priorities

3.2 Agree on prioritisation criteria for project portfolio assessment with executive stakeholders

3.3 Prioritise projects and programs based on their alignment

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Undertake a regular census to identify and capture all ideas, proposed, planned, active or inactive projects and programs in the organisation, the project sponsor and their project approval status 
Capture macro-level project and program information for every project and program within the project portfolio 
Implement ongoing identification and capture of project and program information using formalised tools and processes that are agreed to with executive management 
Align and objectively score projects and programs against organisational strategic objectives 
Identify and assess key drivers, internal and external sources of impact for projects and programs within the portfolio 
Assess projects and programs to determine the degree of alignment with, and contribution to, one or more strategic objective 
Highlight and flag projects and programs that do not align to one or more strategic objective for further analysis 
Categorise projects and programs according to each strategic objective 
Identify, document and review organisational prioritisation methods to reflect changing organisational priorities 
Agree on prioritisation criteria for project portfolio assessment with executive stakeholders 
Prioritise projects and programs based on their alignment 

Forms

Assessment Cover Sheet

BSBPMG801 - Prioritise projects and programs
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG801 - Prioritise projects and programs

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: